Job Description

TItle: Contract Processor

Location: Long Island City, Queens NY

Duration: 6+ Months

Explain the function(s) to be performed by the requested staff member:

• Prepares processes and monitors contract solicitation packages and related addendums. Ensure that all relevant documents are reviewed in a timely, thorough, and professional manner, following established client policies, practices and procedures. (a) Appropriate prioritization of documents. (b) Good quality work products generated.
• Reviews bid documents submitted by the Architecture & Engineering, and Project Management Divisions.
• Assists Contractors and Consultants, in all aspects, of the bid & award and prequalification process and ensured bidders’ compliance with the client bidding requirements.
• Updates computer files on each project and acts as a liaison between Contractors and the client’s staff. Process requests for additional funding prior to award.
• Prepare process and manage the sealed bid solicitation Request for Contract (RFC) process for various client projects related to mentor, capital improvements, requirements, and new constructions.
• Analyze scope of work and cost estimates.
• Communicate with Architect & Engineer, Construction Management, Prequalification Unit, Business Development Division and Various Other Departments as needed for revisions and updates, and subsequent readiness for the bidding process.
• In coordination with Construction Management and A & E, review and respond to contractors’ questions and comments received during the bidding process.
• Function as the Bid Opening Official for the client.
• Maintain computer information system to provide data for planning and control of all projects and maintain spreadsheets tracking the status of said projects.

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